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American Horticultural Therapy Association Conference

Annual Conference Policies

Thank you for your interest in attending the American Horticultural Therapy Association (AHTA) Annual Conference. The following policies are provided to ensure clarity, accessibility, and a welcoming experience for all attendees.

Email Communications

To ensure you receive important Conference updates, please add info@ahta.org to your safe sender list. You may need to work with your IT department to allow messages from AHTA communication servers.

Conference Pricing

Registration fees include access to educational and networking sessions, the Exhibit Hall, scheduled in-conference meals, and official Conference receptions. Some workshops, tours, and off-site receptions may require additional registration fees.

Member pricing is available to individuals with an active AHTA membership. The email used during registration must match your membership record for discounts to apply.

Registration Changes and Additions

Conference sessions, workshops, and special events may be added, changed, or cancelled through the registration system or by contacting the AHTA Conference Team at info@ahta.org

Cancellations and Refunds

Cancellations must be submitted in writing to info@ahta.org

Refund Schedule:

Cancellations received by July 1, 2026: 75% refund
Cancellations received between July 2, 2026 and September 1, 2026: 50% refund
After September 1, 2026: No refunds for cancellations, no-shows, or unused tickets

If unforeseen circumstances require event cancellation, registrants will be contacted with options for refunds, transfers, or donation of registration fees.

Transfers

Registrations may be transferred to another individual within your organization at no additional cost before October 1, 2026 by contacting info@ahta.org.

Housing and Travel

Attendees are responsible for making and cancelling their own hotel and travel reservations. AHTA is not responsible for airline or lodging changes.

ADA Accommodations

AHTA welcomes all attendees. Requests for accommodations under the Americans with Disabilities Act (ADA) must be submitted in writing to info@ahta.org as soon as possible after registration to allow sufficient planning time.

Health & Safety

AHTA will follow all applicable public health guidance and reserves the right to modify safety protocols to protect attendees. By registering, you agree to comply with all health and safety policies in effect at the time of the event.

Diversity, Equity & Inclusion

AHTA is committed to fostering an inclusive, accessible, and equitable professional environment where all participants are respected and valued.

Code of Conduct

AHTA is dedicated to providing a harassment-free Conference experience. Discriminatory, harassing, or disruptive behavior is not tolerated. Violations may result in removal from the Conference and exclusion from future AHTA events.

Reports may be made to AHTA staff onsite or by contacting info@ahta.org. In cases of immediate danger, please contact local emergency services.

Photography and Recording

By attending the Conference, you grant AHTA permission to photograph, record, and use your likeness for lawful promotional and educational purposes without compensation.

Digital Access

Registrants will have access to the Conference website, mobile app, and digital resources for up to one year following the event.

Exhibitor Policies

Booth Cancellations
Written cancellations must be submitted to info@ahta.org.

Cancellations received by July 1, 2026: 90% refund
Between July 2, 2026 and September 1, 2026: 50% refund
After September 1, 2026: No refunds

Indemnity & Insurance
Exhibitors must maintain general liability insurance with limits of at least $1,000,000 per occurrence and name AHTA and the host hotel as additional insureds.

Event Cancellation
If the event is cancelled due to circumstances beyond AHTA’s control, booth and registration fees will be refunded in full.

Nondisclosure of Attendee Lists
Opt-in attendee contact information may be used only for legitimate networking and professional outreach purposes and may not be sold, shared, or misused.

Giveaways
Exhibitors must comply with all host hotel policies regarding food and beverage distribution.

2026 AHTA Conference

Admission

Non Member

Non Member - Single Day(Saturday) 1 day Conference- October 17th

Waiver Statement *

American Horticultural Therapy Association Conference

Annual Conference Policies

General Attendee Information

Email Communications To ensure you receive important Conference updates, please add info@ahta.org to your safe sender list. You may need to work with your IT department to allow messages from AHTA communication servers.

Conference Pricing Registration fees include access to educational and networking sessions, the Exhibit Hall, scheduled in-conference meals, and official Conference receptions. Some workshops, tours, and off-site receptions may require additional registration fees.

Member pricing is available to individuals with an active AHTA membership. The email used during registration must match your membership record for discounts to apply.

Registration Changes and Additions Conference sessions, workshops, and special events may be added, changed, or cancelled through the registration system or by contacting the AHTA Conference Team at info@ahta.org.

Cancellations, Refunds & Transfers

Cancellations and Refunds Cancellations must be submitted in writing to info@ahta.org.

Refund Schedule:

Cancellations received by July 1, 2026: 75% refund
Cancellations received between July 2, 2026 and September 1, 2026: 50% refund
After September 1, 2026: No refunds for cancellations, no-shows, or unused tickets

If unforeseen circumstances require event cancellation, registrants will be contacted with options for refunds, transfers, or donation of registration fees.

Transfers Registrations may be transferred to another individual within your organization at no additional cost before October 1, 2026 by contacting info@ahta.org.

Housing and Travel Attendees are responsible for making and cancelling their own hotel and travel reservations. AHTA is not responsible for airline or lodging changes.

Accessibility, Health & Safety

ADA Accommodations AHTA welcomes all attendees. Requests for accommodations under the Americans with Disabilities Act (ADA) must be submitted in writing to info@ahta.org as soon as possible after registration to allow sufficient planning time.

Health & Safety AHTA will follow all applicable public health guidance and reserves the right to modify safety protocols to protect attendees. By registering, you agree to comply with all health and safety policies in effect at the time of the event.

Conduct and Media

Diversity, Equity & Inclusion AHTA is committed to fostering an inclusive, accessible, and equitable professional environment where all participants are respected and valued.

Code of Conduct AHTA is dedicated to providing a harassment-free Conference experience. Discriminatory, harassing, or disruptive behavior is not tolerated. Violations may result in removal from the Conference and exclusion from future AHTA events.

Reports may be made to AHTA staff onsite or by contacting info@ahta.org. In cases of immediate danger, please contact local emergency services.

Photography and Recording By attending the Conference, you grant AHTA permission to photograph, record, and use your likeness for lawful promotional and educational purposes without compensation.

Attendee DirectoryAttendee contact information may be used for networking and professional outreach purposes and will not be sold, shared, or misused. Attendees will be granted the opportunity to opt-out of being included in the attendee directory.

Digital Access Registrants will have access to the Conference website, mobile app, and digital resources for up to one year following the event.

Exhibitor Policies

Booth Cancellations Written cancellations must be submitted to info@ahta.org.

Cancellations received by July 1, 2026: 90% refund
Between July 2, 2026 and September 1, 2026: 50% refund
After September 1, 2026: No refunds

Indemnity & Insurance Exhibitors must maintain general liability insurance with limits of at least $1,000,000 per occurrence and name AHTA and the host hotel as additional insureds.

Event Cancellation If the event is cancelled due to circumstances beyond AHTA’s control, booth and registration fees will be refunded in full.

Nondisclosure of Attendee Lists Opt-in attendee contact information may be used only for legitimate networking and professional outreach purposes and may not be sold, shared, or misused.

Giveaways Exhibitors must comply with all host hotel policies regarding food and beverage distribution.

[Click here to download the full PDF version of these policies]

By clicking "Yes, I agree", I acknowledge that I have read this waiver and consent to the sharing of my professional contact details as described above.

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American Horticultural Therapy Association Conference

American Horticultural Therapy Association Conference

Annual Conference Policies

General Attendee Information

Cancellations, Refunds & Transfers

Accessibility, Health & Safety

Conduct and Media

Exhibitor Policies

Event: {{d.eventName}}

Discount Code

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